Senior Document Controller

Edoxx Technical Services LLC is a US Company based in Houston, Texas, with access to +350 highly experienced and advanced Engineers and Technicians delivering know-how and expertise in Civil, Mechanical, Piping, Electrical, and Instrumentation engineering. Other related fields such as Projects Control, QA/QC Inspection, 3D Geometrical and Intelligent Modeling, and Drafting are also available.

Our client is looking for an experience Senior Document Controller to work on site in their Martinez, CA office. This person will provide guidance and support to Project Management teams, internal staff, vendors, subcontractors, and clients when needed. The ideal candidate will be well rounded in the use of document management systems such as Electronic Document Management System (EDMS) and be responsible for document coordination efforts and effective technical writing in the creation of documented procedures.
 

Responsibilities:

• Perform document control services on various projects in accordance with client document management systems, controls, processes and procedures, and any project specific or other regulatory requirements.
• Collaborates with the Manager, Information Management on the development and review of project plans, contract exhibits, schedules, and resources.
• Thinks strategically, and work with a myriad of stakeholders from multiple department groups to assist with the delivery of project requirements.
• Attend meetings representing the Information Management team.
• Assist project teams on the development and implementation of process workflows.
• Ability to validate and analyze suggested approaches to issues raised by other IM team members.
• Produce and distribute status reports to the project team as required.
• Ensure all current and relevant documentation is uploaded to the document management system by regularly conducting Quality audits.
• Hand-over, closeout and archive project documentation on time and in accordance with project requirements.
• Check all received documentation is legible and contains appropriate approvals.
• Assist with the improvement of the project document control processes and procedures.
• Ensure all project documentation is processed, transmitted and filed in accordance with the relevant document management system, and can be retrieved in an accurate and timely manner.
• Produce and distribute status reports to the project team when required.
• Assist with the reproduction of documentation across different mediums.
• Ensure all current and relevant documentation is uploaded to the document management system or project websites as required e.g. Microsoft SharePoint.
• Handover, closeout, and archive project documentation on time and in accordance with project requirements.
• Deliver project document control against project procedures for internal and external design and vendor documents, and project correspondence.
• Undertake project filing, archiving and handover preparation.
• Maintain electronic document flow within project team, and from / to contractors or vendors.
• Maintain the Doc Control Systems and Electronic Document Management System (EDMS) content.
• Prepare document performance reports (status, progress and forecast).
• Liaise with and assist the external document control contractors (e.g. bulk loading, document reclassification, etc.).

 

Qualifications 

Required Technical and Industry Experience: 

• High School Diploma
• 5 plus years of experience in the oil & gas industry as a Document Controller
• Proven experience with Electronic Document Management System (EDMS)
• Work with client EDMS Procore.
• Experience with Supplier documentation.
• Be familiar with the concept of metadata.
• Have exceptional attention to detail.
• Experience in using document management systems such as Microsoft Office, EDMS, SharePoint and Documentum
• Experience of working within large project organizations and performing effectively in a multi-disciplinary, multi-cultural environmen

Preferred Qualifications

• Knowledge of document control processes and systems on projects, and knowledge of the interface management with vendors.
• Knowledge of engineering documents and approval processes within projects.
• Knowledge of Records Management.